Invoice Automation for Xero
FeaturedAutomate invoice processing and reconciliation in minutes
- Complete workflow template
- Video tutorial & documentation
- 30-day email support
Need Expert Help?
HZ Empowerment Group (Verified Partner) can deploy & customize this for you in 1 week.
Request Quote →Overview
Eliminate manual data entry and human error with this complete n8n workflow that automatically extracts invoice data from emails, validates it, and posts it directly to Xero. This automation handles the entire invoice lifecycle: - Monitors your inbox for invoices (PDF or email format) - Extracts key data using OCR and AI parsing - Validates against your purchase orders - Creates bills in Xero automatically - Sends Slack notifications for approvals - Reconciles payments when detected Perfect for businesses processing 50+ invoices per month who want to eliminate manual data entry and reduce errors.
ROI Impact
What's Included
Technical Requirements
- n8n cloud account or self-hosted instance
- Xero account with API access (any plan)
- Gmail or Microsoft 365 for email monitoring
- Optional: Slack workspace for notifications
Frequently Asked Questions
Does this work with QuickBooks?
Not yet, but we're working on a QuickBooks version. Contact us to join the waitlist.
Can it handle different invoice formats?
Yes! The OCR engine is trained on 1000+ invoice templates and adapts to most formats.
What happens if the automation fails?
You'll get an instant Slack/email notification with error details. All failed invoices are logged for manual review.